Signing digital documents has become increasingly common in today’s fast-paced world. With the rise of remote work and online transactions, it’s important to know how to sign documents on a mobile device like an iPhone. However, many people are still unaware of the different options available to them. In this article, we will explore various methods of signing documents on iPhone, including the built-in Markup tools in the iOS Mail app, third-party apps, the Files app, and Siri Shortcuts.
II. Signing Documents Using the Built-In Markup Tools in the iOS Mail App
The iPhone comes with a built-in tool for signing documents in the iOS Mail app. This tool is called Markup, and it allows you to sign documents with your finger or Apple Pencil. Here’s how you can sign a document using Markup:
1. Open the document you want to sign in the Mail app.
2. Tap and hold the attachment in the message until the Share sheet appears.
3. Select Markup from the menu.
4. Tap the signature button at the bottom of the screen.
5. If you’ve never used Markup to add a signature before, tap Add or Remove Signature. If you have, skip to step 8.
6. Use your finger or the Apple Pencil to sign your name on the screen.
7. Tap Done.
8. Tap the signature button again and select your signature from the list of saved signatures.
9. Drag your signature to the appropriate spot on the document.
10. Tap Done and then tap Save File to save the signed document to your device.
In addition to adding your signature, Markup also allows you to annotate, highlight and draw on the document, making it a versatile tool for digital document editing.
III. An Overview of Various Third-Party Apps Available on the App Store
If you’re looking for more advanced features or want to sign documents outside the iOS Mail app, there are many third-party apps available on the App Store. Here are some of the top apps for signing documents on iPhone:
1. DocuSign – DocuSign is one of the most popular apps for signing documents. It offers a range of features, such as the ability to send documents for signature, track document status in real-time, and secure storage of signed documents. However, DocuSign can be quite expensive, with plans starting at $10 per month.
2. Adobe Sign – Adobe Sign is another popular choice for signing documents. It’s part of the larger Adobe Document Cloud, which also includes Adobe Acrobat. Adobe Sign has a range of features, including the ability to sign and send documents from any device, track document status, and integrate with popular apps like Microsoft Office. Adobe Sign offers a range of plans starting at $9.99 per month.
3. SignEasy – SignEasy is a user-friendly app that allows you to sign and send documents quickly and easily. It also includes robust authentication measures, such as passcodes and Face ID verification. SignEasy offers a range of plans starting at $8 per month.
These apps offer more features and flexibility compared to the built-in Markup tool, but they also come with a price tag. Choosing the right third-party app will depend on your specific needs and budget.
IV. A Comparison of Different Methods of Signing Documents on iPhone
Aside from using your finger or Apple Pencil with the Markup tool or third-party apps, there are other methods of signing documents on iPhone.
The first method involves uploading a digital version of your signature to your device. To do this, you would need to create a digital signature in Adobe, preview it, and then export it as an image file. Once you have the image, you can save it to your device and then insert it into documents as needed. This method is convenient if you need to sign documents frequently, as you won’t need to keep signing your name manually.
Another method is using the Apple Pencil to sign documents on-screen. This method is perfect for those who prefer using a more precise tool than their finger, or for those who need to sign complex or detailed documents.
V. Signing PDF Files Using the Files App on iOS 13 Onwards
If you don’t have access to the iOS Mail app or prefer not to use a third-party app, you can also sign PDF files in the Files app on iOS 13 onwards. Here’s how you can do it:
1. Open the PDF file you want to sign in the Files app.
2. Tap the Markup button in the top right corner.
3. Tap the signature button at the bottom of the screen.
4. If you’ve never used Markup to add a signature before, tap Add or Remove Signature. If you have, skip to step 7.
5. Use your finger or the Apple Pencil to sign your name on the screen.
6. Tap Done.
7. Tap the signature button again and select your signature from the list of saved signatures.
8. Drag your signature to the appropriate spot on the document.
9. Tap Done and then tap Save to save the signed document to your device.
One advantage of using the Files app is that it’s free and integrated into the iPhone’s operating system, making it a convenient option for users who don’t want to download a third-party app.
VI. Signing Documents Using Siri Shortcuts
Siri Shortcuts is a useful feature that allows you to automate tasks on your iPhone. You can use it to create custom shortcuts that simplify the process of signing documents. Here’s how you can set up Siri Shortcuts to sign a document:
1. Open the Shortcut app on your iPhone.
2. Tap the plus button to create a new shortcut.
3. Tap Add Action and search for Markup.
4. Tap Sign Document.
5. Use your finger or Apple Pencil to sign your name on the screen.
6. Tap Done.
7. Name your shortcut and select an icon.
8. Tap Add to Siri and record a phrase to activate the shortcut.
With Siri Shortcuts, you can sign documents with just a few taps and a voice command, saving you time and hassle.
VII. A Video Tutorial on Signing a Document on iPhone
For a more visual guide on signing documents on iPhone, check out this video tutorial:
[insert video tutorial]
In conclusion, signing documents on iPhone is easy and convenient. Whether you use the built-in Markup tool, a third-party app, the Files app, or Siri Shortcuts, there are many options available to suit your needs. When choosing a method, consider factors such as security, pricing, and features. However, it’s important to note that electronic signatures may not be legally valid in certain situations, so be sure to do your research and consult legal experts if necessary. With these tips, you’ll be signing documents on iPhone like a pro in no time.